Privacy Policy

Privacy Policy

I. General

  1. The operator of the service (hereinafter the "Portal") is the Adam Mickiewicz Institute with its registered office in Warsaw (00-560), ul. Mokotowska 25.
  2. The Adam Mickiewicz Institute attaches special attention to the protection of privacy of Portal users and the security of the processing of users’ personal data.
  3. Portal users may send questions and doubts concerning the privacy policy by email at:

II. Personal Data Processing

In accordance with Article 13(1) and (2) of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (GDPR), you are hereby informed as follows:

  1. The controller of your personal data is the Adam Mickiewicz Institute (AMI) with its registered office in Warsaw (00-560), ul. Mokotowska 25, phone (48) 22 44 76 100.
  2. The Data Protection Officer may be contacted in matters concerning the processing of your personal data by email at: [email protected].
  3. Personal data protection complies with the requirements of generally applicable law and follows the AMI Personal Data Processing Security Policy.
  4. Your personal data are processed by AMI:

1) to the extent and for the purpose necessary to handle the newsletter subscription and to distribute professional communications concerning news about Polish culture, on the basis of your consent (Article 6(1)(a) GDPR) – for the period of the provision of services by AMI or until the consent is withdrawn;

2) to the extent and for the purpose necessary to reply to communications addressed to AMI (on the basis of AMI’s legitimate interest, Article 6(1)(f) GDPR) – for the period of handling communications;

3) to the extent and for the purpose necessary to establish, draft, modify or terminate a contract (if you are contacting us concerning the conclusion or performance of a contract, Article 6(1)(b) GDPR) – for the period of the implementation and clearance of such contract;

4) to the extent and for the purpose necessary to recruit candidates for job positions offered by AMI (if you are contacting us to apply for a job with AMI, Article 6(1)(c) GDPR, and in the case of personal data provided beyond those required by labour law, on the basis of your consent, Article 6(1)(a) GDPR) – for the period of recruitment;

5) to the extent and for the purpose necessary to handle public procurement (in accordance with the Public Procurement Law, Article 6(1)(c) and Article 6(1)(f) GDPR) – for the period of public procurement procedures, the implementation of a contract concluded as a result of public procurement, and the period of mandatory public procurement record-keeping;

6) to the extent and for the purpose necessary to conduct study visits, invitations, reservations or purchases of tickets (on the basis of legitimate interest of AMI in the implementation of a cultural project as a part of AMI’s statutory activity, Article 6(1)(f) GDPR) – for the period of such projects.

  1. AMI reserves the right to process your personal data after the end of the period defined in the preceding point or after the withdrawal of your consent only if national or Union or international law requires AMI to retain such data.
  2. You have the following rights with regard to your personal data, to the extent and subject to the exceptions under GDPR and other laws:

1) the right to access your personal data at AMI;

2) the right to rectification of your personal data by AMI;

3) the right to erasure of personal data processed unlawfully by AMI;

4) the right to restriction of the processing of your data by AMI;

5) the right to object to the processing of your personal data by AMI;

6) the right to data portability to the extent of Article 20 GDPR;

7) the right to lodge a complaint with UODO [Polish Personal Data Protection Authority] if you consider that the processing of your personal data by AMI is in breach of personal data protection law.

  1. AMI has the right to disclose personal data and/or other data of Portal users to entities authorised under applicable law (e.g., law enforcement services).
  2. If your personal data are processed on the basis of your consent, you have the right to withdraw your consent (without affecting the lawfulness of processing based on consent before its withdrawal). 
  3. AMI has implemented data encryption, data storage on secured servers, and data access controls, which mitigates the impact of potential data security breaches.
  4. If you provide your personal data by completing Portal forms, such data are considered confidential and are not visible to unauthorised persons.
  5. The Adam Mickiewicz Institute may disclose anonymised aggregate reports and statistical reports. However, such data cannot be used to identify Portal users and do not constitute personal data.
  6. The Adam Mickiewicz Institute is not responsible for privacy policies of websites entered by Portal users via links and other references published on the Portal.
  7. Personal data are not transmitted to third countries.
  8. Personal data are not used for automated decision-making including profiling.

III. Cookies Policy

  1. Any use of our online services without any modification of cookies settings will cause cookies to be stored on your device.
  2. In connection with the availability of the contents of the online service, we use cookies, i.e., data stored by servers on the users’ end devices, which the server can read whenever such end device connects with the server; we may also use other technologies whose functions are similar or identical to cookies. In this document, information concerning cookies also applies to other similar technologies used in our online service. Cookies are data files, in particular text files, stored on the end devices of users of the online service Cookies typically contain the domain name of their online service, the period of storage on the end device, and a unique identifier.
  3. Cookies are used for the following purposes:

1) to customise the content of websites to users’ preferences and to optimise the use of websites; in particular, cookies are used to identify the devices of online service users and to display the website customised to the users’ individual needs;

2) to generate statistics in order to understand how users use the website and to improve the structure and content of the website.

  1. We may use the following cookies in our online service:

1) strictly necessary cookies which enable the use of services available on the website, e.g., authenticating cookies used in services which require authentication;

2) security cookies, e.g., cookies used to detect service authentication abuse;

3) cookies used to collect information about how users use the website;

4) functional cookies which help to save the user’s settings and personalise the user interface, e.g., the user’s language and region, the font size, the website design, etc.;

5) in many cases, the website browser accepts cookies to be stored on the users’ end devices by default. Website users may at any time change the cookies settings. The settings may be changed to disable automatic cookies in the browser settings or to send alerts whenever cookies are stored on the user’s device.

  1. Details concerning cookies options and settings are available in the browser settings. Unless cookies settings are modified, cookies will be stored on the user’s end device, which means that we will store and access data on the user’s end device. 
  2. Disabling cookies may interfere with the use of certain services on our website, in particular services which require logging in. Disabling cookies will not prevent the user from reading and watching content published on unless such content requires logging in.
  3. AMI websites use cookies and allow third parties to use cookies for statistical purposes.